Protecting Your Critical Data from Disaster


Where should I store my data? I commonly get asked this question and rightfully so. Data = Hard Work.

1) Did you know you have in excess of 2GB of storage space on our network that is private, secure and backed up daily?  U: Drive for EKU Employees

2) I just use a Flash drive to store my Data…

a. Ok, flash drives are wonderful devices for transferring files between systems temporarily. However, they are not safe, secure or backed up. Notice the key term “Flash”. If Data can be flashed onto the device, it can also flash off the device just as easy.

b. Most folks haven’t been given the right information about drives. Data is magnetically arranged on devices. Simply placing your cellular phone in the same pocket as your USB Flash drive can completely wipe it. Yikes! 

c. Also the Protecting your Identity from Theft was developed to make Employees aware of having their Identities compromised by a lost Flash drive with Personally Identifiable information on it.

3) Dropbox, Sugarsync, Mozy and JustCloud are my heros!

a. While some of these sources are great for sharing files between home and office, the sensitivity of that data could be a violation of EKU Code of Ethics.

4) Jagger’s Base Plan to Avoid Data Loss

a. Purchase an external hard drive. Below are two choices that have rave reviews in the online community.

b. PC’s Only-Purchase “Second Copy”, Second Copy.  Mac Users only need to purchase an external hard drive. I will setup Time Machine to perform Mac Backups.

c. Why Second Copy? Doesn’t the External Hard drive come with its own software? Yes, the drives usually come with a custom, proprietary software package that has about 90% functionality or a trial basis. I choose Second copy for its ability to work with any platform, network drives and full functionality.

d. I have two recommended External Hard Drives

      1) WD Elements Portable 1 TB External hard drive ( portable ) USB 3.0  

      2) Toshiba Canvio Connect 1TB Portable External Hard Drive 


5) Connect your External drive to your laptop (best if it is simply plugged into your docking station and left alone).

6) Install Second Copy

7) Start the setup Profile wizard which walks you through exactly what folder you want to backup, location you want them backed up to(External Hard drive) and what kind of backup schedule you would like to set. This is always different for each person. I generally have Second Copy backup 30 minutes before I leave the office.